Transforming meetings to ones that have a clear agenda, minutes, focus and accountability
Over 20 years experience working in government, corporate, not for profit and public sectors
Understanding and respecting the importance of maintaining strict confidentiality on board and company matters
Minutes are emailed for review within seven days
We attend your meeting in person or virtually, take the minutes, tidy them up and make them available for review within seven days. If required, we can also assist with chasing up outstanding actions and preparation of the agenda with supporting board documents.
Do you have audio or video files which you need transcribing? It could be a virtual or audio meeting, a piece of dictation, a research paper or perhaps you have a video you need transcribed.
One-on-one or group training sessions on a selection of topics i.e. creating effective agendas, holding meetings with purpose, managing off topic discussions and keeping useable minutes.
There may be times you need support with taking minutes for a meeting at short notice and we're fully booked at the time of the meeting. If you record the meeting we're happy to type the minutes up from the recording. It's as simple as using a phone recording app, recording the meeting and sharing the recording via a secure file-sharing environment i.e. Dropbox.
We love Boardpro! We love how it makes our job and our clients jobs easier. The software helps Boards set agendas, create board packs and take minutes. Anywhere, anytime, on any device. We love it so much we are a Partner of Boardpro’s. This means we get invited to strategic product planning sessions and are fully trained in the Boardpro system. If you’d like to know more or are keen to take advantage of their FREE 30 day trial click here.
We cut through the waffle and record the key points and decisions. We listen, analyse and minute with streamlined efficiency.
"Habitat for Humanity Central Region called on Letitia to cover our board secretary role, at short notice and over a period of six months. Letitia quickly established the needs of board and management, and approached minute taking and reporting with a respectful level of professionalism, mixing easily with all people. She is savvy with technology and systems, and we also recommend her as being extremely trustworthy, prompt and communicative. Letitia helped to re-set the bar of quality for our governance administration, which we are thankful for, and we’d certainly call on her again if the situation arose."
"Letitia has been a great help with our Board processes, and particularly in helping me as the Chair. She is hugely professional and I appreciate her efforts to ensure quick turn around of minutes so we can get them out effectively to the meeting participants. Great work ethic!"
"Letitia, thank you for all the support you have given Coastguard New Zealand this year. You jumped in at our moment of need and you have been a champion. I have greatly appreciated your expertise, the accuracy and timeliness of your service and your willingness to adapt to our changing needs. It has been a pleasure to work with you and I can't recommend you highly enough."
“Your service worked for us as a client due to the level of flexibility and availability that you offered. Being able to slot in when needed was a massive help. This really added value to the service, knowing that you had other clients and work and yet could still offer a tailored service for Council. It was easy doing business with you, mainly through email and meetings, you respond promptly and what I particularly liked was that if you had a query or hadn’t received information that you needed, you would raise this in a polite and timely manner. I also think that you have a good manner with people, and stepping in to the role here requires interacting at all levels in Council and I felt confident in your ability to do this. I would recommend you to others and wish you all the best with your business.”
“Just A Minute was recommended to us to take Board minutes and streamline Board reporting procedures. We would absolutely recommend them for 10 out of 10 for reliability, accuracy, professionalism and that they’re lovely to deal with. We are so happy with their services and hope to continue to work together for the foreseeable future”.
“’Efficiency at its highest level’ is the phrase that comes to mind when I think about Letitia and the Just A Minute team. We engaged the Just A Minute team in the early development stages of our business for general administrative support and we are beyond thrilled at the positive results our continuous working relationship has had. The Just A Minute team has continued to exceed our expectations with the development and implementation of administrative systems and tools , recruitment, competitive costing and market research. These are just a few of the tasks that the Just A Minute team was set and delivered on, absolutely exceeding our expectations. I was especially impressed with the Just A Minute team’s versatility, adaptability and authenticity when it came to executing tasks with the genuine desire to better their customers businesses. As any business looking for the support the Just A Minute team can provide, they have my highest recommendation.”
Waikato, New Zealand